Phase 8

The strategic planning session brings together key decision and policymakers who can ensure the successful adoption and implementation of public safety communications interoperability initiatives. The session participants will review the data analysis from the focus groups and ultimately confirm initiatives that will immediately and directly impact communications interoperability across jurisdictions and agencies.

Timeline
1 week preparation time, approx 3-4 weeks after the final Focus Group Interview. The strategic planning session is a 1 day session.

Outputs

• Strategic planning session report
• Comments and perspectives gathered on the interview data presented to the session participants

Key Considerations

• The strategic planning session brings together key decision and policymakers who can ensure the successful adoption and implementation of the initiatives,
• This session mirrors the focus group interviews, but instead of collecting data, the purpose is to share the data collected from the local first responders during the focus group interviews and make recommendations,
• The session participants will review the data analysis and ultimately confirm initiatives that will immediately and directly impact communications interoperability across jurisdictions and agencies, and
• The outcome of the strategic planning session is the backbone for the statewide strategic plan for communications interoperability.

Tasks

• Select Participants
• Meet with Policy Makers and Elected Officials Who Will Not Attend the Strategic Planning Session
• Confirm the Logistics for Preparation and Delivery of the Strategic Planning Session
• Validate and Confirm Results from the Statewide Focus Group Interviews
• Confirm and Prioritize Strategic Initiatives

Resources
In Phase VIII, the resources listed below were mentioned as references for helping you in conducting the strategic planning session. The strategic planning session brings together key decision and policymakers that are integral to the success of the adoption and implementation of the statewide planning effort.

• Appendix Z: Sample Letter of Invitation: Strategic Planning Session – This sample letter is directed to the key decision and policymakers who will be invited to attend the strategic planning session.
• Appendix AA: List of Attending Organizations - This sample list from the state of Virginia will provide guidelines for the type of organizations and positions that should attend your strategic planning session.
• Appendix AB: Weblink to Strategic Planning Session Report – This sample report contains the resulting key initiatives and goals agreed upon by the key decision and policymakers from the strategic planning session.