This letter provides an example of the note that can be shared with meeting participants at the conclusion of the focus group interview. It is intended to keep stakeholders feeling acknowledged for their effort and engaged in the future development of the strategic initiatives.
Sample for Thank You Letter
Dear ___________ ,
Thank you again for attending the Communications Interoperability Focus Group Session on Wednesday, April 7, 2004. Your input from the state level will be extremely valuable in the development of the statewide public safety wireless interoperability strategic plan. The ideas and concerns identified by the state public safety point of view are essential to the planning process and will establish a basis for the goals and initiatives required to achieve communications interoperability in the Commonwealth of Virginia.
The value of this strategic planning approach to the state centers on the importance of a statewide perspective on saving lives. The coordination critical to this effort will leverage a collaborative strategy that can enable the state to work more efficiently and effectively. Finally, focus on the statewide perspective highlights the critical importance of establishing and maintaining a strong relationship at the federal level, which can foster awareness and education about the variety of support mechanisms available to state and local efforts to increase interoperability.
We will continue to update you on the progress and development of the statewide interoperability plan. If you have any additional comments, please do not hesitate to contact my office.
Thank you,
State Interoperability Coordinator
Office of the Secretary of Public Safety
Commonwealth Interoperability Coordinator